ESI & PF Registration

ESI & PF Registration in India

Register your ESI & PF license with the guidance from experts throughout the process. We provide convenient and simplified filing services through 100% online process.

VirtualCA is an independent private consultancy — not a government agency and not affiliated with any government department. We charge only for our consultation and application-assistance services; the registration or certificate is issued by the concerned government department.

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Overview

Understanding the requirement of ESI & PF Registration
ESI Applicability:

ESI is applicable for the business entities whose number of employees exceeding 20 or more. ESI is applicable for all types of business such as manufacturing activities, shops, hotels, restaurants, cinemas including preview theatre, road motor transport undertakings and newspaper establishment employing 20 or more persons. At present, the employees whose monthly income is less than Rs. 21,000/- per month are covered under ESI Act, 1948.

Salary comprises of following components

  • Basic pay,
  • Dearness allowance,
  • City compensatory allowance,
  • House Rent Allowance (HRA),
  • Incentives (including sales commissions),
  • Attendance and overtime payments,
  • Meal allowance,
  • Uniform allowance and
  • Any other special allowances

All the States except Nagaland, Manipur, Tripura, Sikkim, Arunachal Pradesh and Mizoram are covered under ESI Act, and they have to register for it mandatorily.

PF Applicability:

PF Registration is applicable to the Factories, Establishments whose number of employees exceeding 20 or more. It is also applicable to the Establishments if they are notified by the government for compulsory registration irrespective of their number of employees even if the number of employees are less than 20. Every employee is eligible for PF right from the beginning of his employment. The employer is responsible for the PF contribution and deduction.

At present, Employees drawing less than Rs.15000 per month will be covered under EPF Contribution mandatorily. Also an employee who is drawing salary of more than Rs.15,000 can still be able to covered under EPF at his option and make contributions to EPF as well as receive the Employer share to his EPF account.

PF will be calculated on the salary which comprises of the following components:

  • Basic wages,
  • Dearness Allowances (DA),
  • Conveyance allowance and
  • Special allowance.

Time Limit

Time limit for applying for the registration

The employer has to obtain the PF registration within 1 month of exceeding the minimum number of employees, in case if they fail to register, there will be penalties levied on the business. A registered establishment will be under the purview of the Act even if their No of employees are lesser than the required limit.

Division

The breakup of the PF contribution

The 12 % contribution is divided into the following subdivision:

3.67%

1.1%

0.5%

Employees Provident EPF administration Charges

Fund

  • 0.5% of the contribution towards the employee's deposit linked insurance
  • 0.01% contribution towards the EDLI administration charges
  • 8.33% towards the Employees Pension Scheme.

Online Registration

Documents required for ESI & PF Registration

Certificate

GST Certificate/ Shop & Establishment Act Certificate

Bills

Electricity Bill/Rent agreement/Telephone Bill/ Water bill

PAN Card

PAN Card of the Company & of all the directors

Cancelled cheque

Cancelled cheque

MOA & Certificate

Company Incorporation certificate & MoA